Job Opportunities

The Alice Ferguson Foundation is an environmental educational organization on the Potomac River, focused on connecting people to the natural world, sustainable agricultural practices and the cultural heritage of their local watershed through education, stewardship and advocacy. As a leader of watershed stewardship, it models innovative practices, outreach, partnerships, programs and events that are replicated nationally.

The Alice Ferguson Foundation is committed to promoting diversity, equity, and inclusion in all aspects of our work and at all levels of staff and governance. We honor the beliefs, attitudes, languages, interpersonal styles, and values of all individuals. We are dedicated to enhancing opportunities for people with different backgrounds, experiences, and perspectives to collectively accomplish the mission of the Alice Ferguson Foundation.

Please send all inquiries to [email protected] 

 


 

Business and Office Manager

 

FULL TIME or PART TIME: Full Time

REGULAR or TEMPORARY: Regular

REPORTS TO: Executive Director

LEVEL: Coordinator

Salary to commensurate with experience.

 

I. ORGANIZATION 

The Alice Ferguson Foundation is an environmental educational organization on the Potomac River, focused on connecting people to the natural world, sustainable agricultural practices and the cultural heritage of their local watershed through education, stewardship and advocacy. Across our programs, we share the wonder and excitement of our farm campus and the woodlands, wetlands, and waterways of the Potomac River watershed with thousands of students, teachers, and community members each year.

 

II. POSITION

The Business Manager is responsible for supporting the financial and administrative functions and of the Alice Ferguson Foundation. This individual is a member of the leadership team and will provide key leadership and oversight by performing operational and financial tasks through activities such as providing grant, budgeting and accounting oversight, human resource management, payroll processing, overseeing the central office and supporting the operation teams. The ideal candidate should be a highly-motivated, detailed oriented individual that possesses excellent communication skills, strong analytical abilities, time management skills, computer knowledge, and is able to work independently or as part of a team with minimal supervision. This is a full-time position and is required to be onsite 5 days a week. This position will require weekend and evening work beyond regular work week hours.

 

III. ESSENTIAL FUNCTIONS

Primary Role(s):

Financial Support: 

● Provide financial management of the organization.

● Work with the Executive Director and Board on financial strategy and strategic planning.

● Work with an external accounting firm and process information as needed into bill.com/Quickbooks/Kindful systems.

  • Provide appropriate coding.
  • Provide data entry, tracking, and invoicing.
  • Make remote capture deposits (checks)
  • Make deposits to the local bank as needed.
  • Follow up on outstanding invoices and keep track of those paid/unpaid

● Work with the Paychex team and accountants to ensure payroll is accurately processed.

● Work with the grants team on grant reports, monitor and track grant spending and work with the accounting team to provide monthly updates.

● Create budgets for the Board and finance committee, and work with the Executive Director and Financial committee and budgeting.

● Manage corporate credit card accounts, collecting and filing receipts and statements. Work with an accountant for appropriate coding.

● Manage annual audit and work with auditors by engaging with and fulfilling the auditor’s request for documents, forms, etc.

● Maintain an orderly filing system both online with Google Drive and with paper documentation.

● Maintain historical accounting records in accordance with Foundation’s retention policy.

● Provide support and oversight for Maryland State Bond Bills and work with vendors to collect invoices, process payments and work with the State on reimbursement.

 

Office Management:

● Provide oversight on areas of AFF core documents, insurance, interface with vendors.

● In collaboration with the Operation Manager work with an offsite IT provider to maintain an inventory of equipment and purchase/renew/cycle out as needed.

● Answer the phone and email inquiries. Direct inquiries to appropriate staff members.

● Represent the organization to callers and visitors.

● Maintain office space, including ordering, shopping, inventory tracking.

● Open and process office mail and monitor public-facing inbox.

● Maintain Foundation records.

● Maintain AFF calendar and update as necessary

 

Events and Operations:

● Work with Facilities and Operations/Development teams on events.

● Supervise staff to execute organizational objectives and special projects.

 

Human Resources:

● Perform basic HR oversight, on-boarding new hires, enroll/terminate staff with benefit providers and communicate such items to the accountant.

● Work with offsite benefit providers including pension, health insurance, COBRA.

● Support staff requests and inquiries about use of the Paychex system, Time and Attendance and Direct Deposit.

● Manage employee files and background check requirements.

● Coordinate with local contact to provide CPR training to staff. Ensure staff maintain certification on a 2-year cycle. Maintain these records.

● Maintain Employee Handbook and update as requested by the Executive Director.

● Maintain Employee Files.

● Maintain AFF Intranet.

 

Leadership:

● Provide leadership and guidance in finance.

● Maintain BoardNetwork platform.

● Support the Onboarding and Offboarding of Board members.

● Participate in Board meetings and share financial budgets.

● Communicate with Board Members as requested from the Executive Director.

 

Participate in staff development, including staff meetings and trainings. Other duties as assigned.

 

IV. SCOPE OF WORK

In this position, one must possess the ability to speak, hear, and write as well as the ability to use a computer and related software programs and lift up to 25 lbs. Travel in the local area will be required, as is a car. This position will require weekend and evening work beyond regular work week hours.

 

V. ALICE FERGUSON FOUNDATION FUNCTIONS

Professional Standards of Conduct

● Exhibit teamwork and cooperation by sharing knowledge, coordinating duties with other staff, and demonstrating the willingness to assist others as needed.

● Treat staff members, volunteers, community members, corporate partners, and visitors with courtesy and respect.

● Exhibit leadership by taking initiative, mentoring, and problem-solving.

● Maintain confidentiality of privileged and sensitive information.

● Promote and support the values and mission of the Alice Ferguson Foundation in conduct.

 

VI. KNOWLEDGE, SKILLS & EDUCATION REQUIRED

● A bachelor’s degree is required, a minimum of 3-5 years business or financial accounting experience, office management and/or human resource management.

● Knowledge of Quickbooks., Kindful, Paychex and ability to navigate software systems.

● Knowledge of budgets and budget processing.

● Knowledge of HR benefits administration, onboarding and offboarding procedures. health and school system requirements.

● Knowledge of the auditing process, single audit and federal grant awards.

● Excellent organizational skills and attention to detail.

● Strong analytical, problem solving, verbal and written communication skills

● Strong interpersonal skills with ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment;

● Professional demeanor and excellent interpersonal skills;

● Familiarity with Google Organization & Productivity Tools (Gmail, Google Docs, Calendar) and/or ability to learn new technology systems.

● Experience in managing multiple tasks and deadlines with a broad understanding of non-profits.

 

Equal Opportunity Employer / Minorities / Female / Disabled / Veteran

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

 

COVID CONSIDERATIONS

At this time, most of our staff are working remotely as much as possible, we have cleaning protocols in place and staff wear masks. Our small staff size and office set up allow us to keep staff spaced appropriately.

 

Please send all inquiries to [email protected] 

 


 

Program Manager

 

DEPARTMENT: Programs

FULL TIME or PART TIME: Full Time

PERMANENT or TEMPORARY: Permanent

REPORTS TO: Executive Director

LEVEL: Program Manager

Salary to commensurate with experience.

 

I. ORGANIZATION 

The Alice Ferguson Foundation is an environmental educational organization on the Potomac River, focused on connecting people to the natural world, sustainable agricultural practices and the cultural heritage of their local watershed through education, stewardship and advocacy. Across our programs, we share the wonder and excitement of our farm campus and the woodlands, wetlands, and waterways of the Potomac River watershed with thousands of students, teachers, and community members each year.

 

II. POSITION

Responsible for programmatic management and supervision of staff for the Hard Bargain Farm Environmental Education Center (HBF), Bridging the Watershed (BTW) and Trash Free Potomac Watershed Initiative (TFI).

Works in close collaboration with the Director to manage program activities and program staff including:staff development, implementation of existing programs, evaluation of program outcomes, grant reporting and writing, partner management, curriculum development, and oversight of financials and budgets.

Provides leadership in keeping AFF abreast of current changes in environmental education and environmental literacy as well as efforts related to litter prevention in the watershed. Provides external leadership for the organization in relevant fields.

The Program Manager will support the implementation of the Litter Prevention Campaign, the Trash Free Schools program, the Annual Potomac Watershed Cleanup, and cross programing between Hard Bargain Farm (HBF), Bridging the Watershed (BTW), and the Trash Free Potomac Watershed Initiative (TFI).

 

III. ESSENTIAL FUNCTIONS

Primary Role(s):

Manage AFF programs and programmatic staff:

● Provides leadership and supervision of programmatic staff, including regular check-ins, ongoing support, feedback as needed and annual reviews.

● Ensures appropriate planning, implementation, and evaluation of all programs.

● Ensures alignment of AFF education programs with the Foundation’s strategic plan and mission, as well as national, state, and local curriculum standards, environmental literacy standards, and best management practices in environmental education.

● Supervises development of and manages program and project budgets, including grant budgets, with the support of Program Coordinators, and the Development Team.

● Track project expenses and support preparation of annual budgets.

● Manages projects to ensure they are on time and on budget for deliverables. Manage content for grant proposal and grant reporting.

● Manage staff timesheets and expense sheets, and tracking for grant deliverables.

● Foster professional development opportunities and lead training for staff.

● Lead coordination of any hiring or out-processingof staff or interns.

● Responsible for strategic planning, defining quantifiable outputs and outcomes, day-to-day activities, database development, and partner management.

● Supervise field staff as duties relate to field studies.

 

Maintains relationships with strategic partners and stakeholders:

● Maintains, identifies, and develops partnerships with key stakeholders and external partners such as school systems, National Park Service, Project Green Classrooms, local governments, corporations, and others, with the goal of better serving existing audiences and expanding and diversifying audiences.

 

Collaborate with Senior Management Team and other departments within AFF:

● Responsible for strategic planning and coordination with other members of the Senior Management Team including planning of staff meetings and other activities with organizational impact.

● Work with the communication/development team on program website updates, flyers, etc.

● Collaborate with Senior Management team for communication with the Board of Directors

 

Secondary Role(s):

Support Trash Free Potomac Watershed Initiative and other AFF programming

● Work with local groups, residents, businesses, schools, and community leaders through one-on-one meetings, presentations, tabling events, and other activities in a supporting manner.

● Provide support to the logistical coordination, communication, and coordination of the Annual Cleanup.

● Provide support to coordinator leading Green Teams in the implementation of the Trash Free Schools program.

● Work with coordinators to update and enhance the programs as indicated by evaluation and research.

 

Support fundraising and development

● Contributes to grant applications by planning projects for proposal, recruiting and managing partnerships, as well as technical writing, editing, and budgeting.

 

Assist with other AFF activities

● Participates in special events: Pinot on the Potomac, members’ events, and other AFF-sponsored events as needed.

● Participates in staff development, including staff meetings and trainings

 

IV. ALICE FERGUSON FOUNDATION FUNCTIONS

Professional Standards of Conduct

● Exhibit teamwork and cooperation by sharing knowledge, coordinating duties with other staff, and demonstrating the willingness to assist others as needed.

● Exhibit leadership by taking initiative, mentoring and problem-solving.

● Dress appropriately, both in the office and in the field.

● Use time wisely and meet deadlines.

● Treat staff members, volunteers, community members, corporate partners, and visitors with courtesy and respect.

● Initiate and respond positively to suggestions for improving service.

● Maintain AFF facilities and educational equipment, including inventories and equipment stored offsite in parks or elsewhere.

● Exhibit leadership by taking initiative, mentoring, and problem-solving.

● Communicate effectively orally and in writing, including field study reports, data collection, newsletter articles, website and other documents. Assist in documenting AFF activities via digital images and video.

● Maintain confidentiality of privileged and sensitive information.

● Promote and support the values and mission of the Alice Ferguson Foundation in conduct.

 

V. SKILLS & ABILITIES REQUIRED

● Ability to manage people effectively, solve problems, plan programs and events, and envision and implement the interrelationships between staff, programs, and external partners.

● Ability to speak, hear, see, and lift small objects up to 10 lbs.

● Excellent organizational skills and attention to detail.

● Demonstrated ability to excel at multitasking while keeping focus on the “big picture.”

● Demonstrated collaborative skills in working with communities and partners in a wide range of business and cultural contexts.

● Demonstrated ability to work effectively in a team-based structure, with flexibility under shifting deadlines.

● Demonstrated ability to network in order to acquire a variety partners.

 

VI. KNOWLEDGE & EDUCATION REQUIRED

Minimum:

● Bachelor’s Degree or relevant experience in a related field such as environmental science, education, or environmental policy.

● 2 to 3 years of program coordination experience across a range of activities.

● Able to work both independently in the field and as part of a team, as well as be flexible and comfortable working in a fast-paced work environment.

● Ability to communicate clearly, both verbally and through writing, and strong interpersonal skills.

● Access to a reliable vehicle with the ability to travel locally and/or regionally.

 

Preferred: 

● At least three years experience in non-formal education or environmental programming.

● At least one year supervisory experience.

● Basic environmental knowledge and familiarity with Potomac River Watershed area.

● Comfortable working in natural, outdoor settings.

● Basic software experience including Word, Excel, PowerPoint, and Google document suite.

 

VII. COMPENSATION & BENEFITS

● Full-time, non-exempt position, working 40 hours per week.

● Flexible schedule that allows for frequent ability to work from home

● Generous benefits that include 401(k) match, medical, dental, short- and long-term disability.

● Benefits include annual leave, plus paid holidays and paid sick days.

 

Equal Opportunity Employer / Minorities / Female / Disabled / Veteran

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

 

Please send all inquiries to [email protected]

 


 

Education Coordinator

 

DEPARTMENT: Programs

FULL TIME or PART TIME: Full Time

REGULAR or TEMPORARY: Regular

REPORTS TO: Program Manager

LEVEL: Associate

Salary to commensurate with experience.

 

I. ORGANIZATION 

The Alice Ferguson Foundation is an environmental educational organization on the Potomac River, focused on connecting people to the natural world, sustainable agricultural practices and the cultural heritage of their local watershed through education, stewardship and advocacy. Across our programs, we share the wonder and excitement of our farm campus and the woodlands, wetlands, and waterways of the Potomac River watershed with thousands of students, teachers, and community members each year.

 

II. POSITION

The Education Coordinator coordinates the community outreach and education for Alice Ferguson Foundation programs. The Education Coordinator will help shape discussion and build momentum in communities to address the issue of litter throughAFF’s Trash Free Communities grant. Target areas will include Washington, D.C. Wards 5, 6, 7, 8, and other communities as directed. The Education Coordinator will work directly with local groups, residents, businesses, schools, and community leaders through one-on-one meetings, presentations, tabling events, and other activities. The Education Coordinator will help community members find resources, communicate community needs to local government agencies and elected officials, and identify opportunities for collaboration. They will also assist with the coordination of Annual Potomac Watershed Cleanup, and Adopt-A-Stream programs.

The Coordinator will also lead virtual and onsite ‘field studies’ for elementary, middle and high school students providing NGSS standards-based lessons while embracing the cultural heritage of the Potomac River watershed and promoting stewardship of natural resources in national and state parks.

 

III. ESSENTIAL FUNCTIONS

Primary Role(s):

● Coordinate the Trash Free Communities program.

● Identify and recruit key stakeholder groups including elected officials, agency staff, houses of worship, businesses, schools, and youth groups in each community.

● Conduct community outreach by working directly with local groups, residents, businesses, schools, and community leaders through one-on-one meetings, presentations, tabling events, and other activities.

● Distribute materials and provide support for the Litter Campaign to community partners.

● Conduct trash and litter related presentations for local citizens through civic associations, churches, recreation centers, libraries, schools, and businesses.

● Conduct evaluation of Litter Campaign using direct behavioral observations, surveys, and other methods.

● Mentor Green Teams at schools in the implementation of the Trash Free Schools program.

● Organize regularly scheduled cleanup events and coordinate our Adopt-A-Stream program.

● Teach students environmental education programs virtually and/or on site. Teach students environmental education programs using the natural and agricultural surroundings, either at the Hard Bargain Farm or in national parks for our programs.

● Identify and ensure alignment of educational programming to academic standards.

● Implement consistent, need-driven evaluation tools across educational programming.

● Develop, write, and pilot new or revised curricula for AFF educational endeavors.

 

Secondary Role(s):

● Assist with data management and content for grant proposals and grant reporting.

● Execute and/or support teacher professional development training summer institutes.

● Teach, support and lead summer camp programs either in person or virtually.

● Maintains inventory of equipment and supplies, keeping them organized and in good working order.

● Help with education program administrative needs.

● Represent AFF at meetings, networking and outreach.

● Help with facilities needs as requested.

● Participate in special events: members’ events and other AFF-sponsored events as needed.

● Actively participate in staff development, including staff meetings and trainings.

● Maintains safety of visitors and animals.

● Assist supervisor, other teams/programs or Executive Director as needed.

 

IV. SCOPE OF WORK

Work is highly physical and active, conducted mainly outdoors in all types of weather. Must possess the ability to lift upwards of 50 lbs.

 

V. ALICE FERGUSON FOUNDATION FUNCTIONS

Professional Standards of Conduct

● Exhibit teamwork and cooperation by sharing knowledge, coordinating duties with other staff, and demonstrating the willingness to assist others as needed.

● Exhibit leadership by taking initiative, mentoring and problem-solving.

● Dress appropriately, both in the office and in the field.

● Treat staff members, volunteers, community members, corporate partners, and visitors with courtesy and respect.

● Initiate and respond positively to suggestions for improving service.

● Maintain AFF facilities and educational equipment, including inventories and equipment stored offsite in parks or elsewhere.

● Communicate effectively orally and in writing, including field study reports, data collection, newsletter articles, website and other documents. Assist in documenting AFF activities via digital images and video.

● Maintain confidentiality of privileged and sensitive information.

● Promote and support the values and mission of the Alice Ferguson Foundation in conduct.

 

VI. KNOWLEDGE, SKILLS & ABILITIES REQUIRED

● Relevant Bachelor’s degree in a related field such as environmental science, education, communication, or solid waste management.

● Demonstrated volunteer organizing, community outreach, and/or public speaking skills.

● Demonstrated strong project management ability and ability to prioritize various responsibilities, with a focus on outcomes.

● Demonstrated collaborative skills in working with communities and partners in a wide range of business and cultural contexts.

● Demonstrated ability to network in order to acquire a variety of partners.

● Demonstrated ability to teach and/or work with youth, adolescents, and/or adults.

● Demonstrated ability to work effectively in a team-based structure, with flexibility under shifting deadlines.

● Ability to use a variety of online tools and platforms including Zoom, Google Meets, Microsoft Teams, Schoology, Google Drive, etc.

● Understand and teach ecological concepts, have basic environmental knowledge, and familiarity with the Potomac River Watershed area.

● Ability to communicate clearly, both verbally and through writing, and strong interpersonal skills.

● Bi-lingual Spanish fluency is a plus.

● Anticipate safety concerns and take appropriate action in case of injury or illness.

● Demonstrate and enforce safe handling techniques of all animals and plants.

● Use all equipment safely and proficiently, including hay wagon and tractor.

● Access to a reliable vehicle and the ability to travel locally and/or regionally.

● Ability to work periodic nights and weekends.

● Follow AFF protocols and safety guidelines for COVID-19.

 

Equal Opportunity Employer / Minorities / Female / Disabled / Veteran

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

 

Please send all inquiries to [email protected]